Data Protection & Privacy • RGPD Compliant

Privacy Policy & Personal Data Protection

The Office Municipal des Sports is committed to absolute data minimization, zero commercial tracking, and complete respect for user privacy under the General Data Protection Regulation (GDPR / RGPD).

🔒 Civic Data Ethics: We never sell, monetize, or transfer your personal information to third parties or commercial entities.

Traitement sécurisé des registres administratifs et respect de la confidentialité des données — Gestion rigoureuse et sécurisée des registres associatifs dans le respect du règlement général sur la protection des données.

1. Identity of the Data Controller

The data controller responsible for the processing of personal data collected through this official municipal information portal is the non-profit association OFFICE MUNICIPAL DES SPORTS (Association Loi 1901), RNA registration number W252002413, SIREN 502413164, having its legal domicile at:

Mairie, Rue Léon Contejean, 25200 Béthoncourt, France
Telephone: +33 8 23 00 02 74
Email Contact: moriombegum683357@gmail.com

2. Nature and Purpose of Data Collected

In accordance with the principle of data minimization (Article 5.1.c of Regulation EU 2016/679 - GDPR), the Office Municipal des Sports collects only the strict minimum of personal information necessary to fulfill our public interest missions:

• Contact Form Submissions: Full name, email address, optional telephone number, inquiry subject, and message content, collected solely to reply to user inquiries.
• Volunteer Intake Forms: Full name, contact details, selected volunteer mission, availability, and sports background, collected solely to evaluate civic volunteer applications.
• Technical Server Logs: Standard web server connection data (IP address, user-agent string, page timestamps) logged temporarily for security monitoring and fraud prevention.

3. Absence of Commercial Tracking & Cookies

This website is 100% non-commercial and adheres to strict privacy-by-design standards:
• We do NOT deploy third-party advertising cookies, marketing pixels, or behavioral profiling trackers.
• We do NOT sell, lease, or monetize user data under any circumstances.
• Any session cookies utilized are strictly technical and necessary for the fundamental operation of security headers and form submissions, exempt from consent under CNIL guidelines.

4. Data Retention Limits

Personal data submitted via civic inquiry forms is retained for a maximum duration of 12 months following the complete resolution of the request, after which it is permanently purged from our administrative archives. Volunteer intake records are retained for the duration of the volunteer's civic engagement with the association or deleted upon request.

5. Your Legal Rights (Articles 15 to 22 of the GDPR)

Under European Union and French data protection legislation (Loi n° 78-17 du 6 janvier 1978 modifiée), you have the right to:

• Access all personal data held concerning you.
• Rectify inaccurate, outdated, or incomplete information.
• Request the permanent deletion (erasure) of your data.
• Object to or restrict the processing of your data.
• Exercise data portability to obtain a copy of your records in a structured format.

To exercise any of these rights, simply contact our Data Protection Officer (DPO) desk via written communication to: OFFICE MUNICIPAL DES SPORTS, Mairie, Rue Léon Contejean, 25200 Béthoncourt, France or by email to moriombegum683357@gmail.com with the subject line "GDPR Data Rights Request".

6. Right to Lodge a Complaint

If you believe your personal data rights have not been respected, you are entitled to file an official complaint with the French national supervisory authority: Commission Nationale de l'Informatique et des Libertés (CNIL), 3 Place de Fontenoy, TSA 80715, 75334 Paris Cedex 07 (www.cnil.fr).

Archives sécurisées de la mairie et de l'Office Municipal des Sports — Conservation sécurisée des dossiers civiques dans les archives de la Mairie de Béthoncourt.